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How to Plan and Organize a School Farewell Party?

In the schools / colleges in India, 9th and 11th std students take up the responsibility of hosting a farewell party to the outgoing students of 10th and 12th. The party is arranged to bid adieu i.e say goodbye to the outgoing students. Usually, farewell party in schools is conducted in mid or last week of February when the outgoing students are busy preparing for the board exams. Farewell party gives a good entertainment and relaxation to the tensed minds of the outgoing students. Its the time when they can enjoy the last moments of their togetherness in the school.

Its a formal / official party where the outgoing students are honored and get back home with mixed feelings of joy, sorrow and excitement. The party is full of happy and sad moments too.  

Plan for organizing a school farewell party

Planning is important for organizing a event successful. Plan well in advance for hosting the farewell party in your school for the outgoing students. The first thing to do is to speak out to your class teachers and take their assistance for conducting the event. 

Select a Venue: Most of the schools conduct the party in the school ground / premises. In case, there is no enough space in your school, then you need to talk to your teachers and seek Principal's / HM's (Head Master or Head Mistress) permission for conducting in a different venue.

Fix a Date and Time: Keeping in view the board exams, usually school farewell party is conducted in mid-February or latest by the 3rd week of Feb. Discuss / consult with your class teachers for fixing the convenient date and time for the party. Date and time for the party needs the approval of your Principal.

Plan for Organizing Entertainment Events / Games: This is the most attractive part of the event which is enjoyed the most by the guests i.e the outgoing students. So, plan well and organize some interesting and funny games too for the outgoing students. Let them enjoy the most and have a relief to their tensed minds. Conduct events like 'Ek (one) Minute', 'Funny / Comedy Skits', 'Miss / Mr Farewell' etc. Make it as unique as possible, so that your seniors i.e the outgoing batch will take home cherished moments with them. 

Plan for Organizing Food / Snacks: Another important part of the party is serving food which mostly consists of snack items like samosa / singada, jalebi, khoya, motichur laddu, potato chips etc including a soft drink. Make a well planning for serving food items and the necessary stuff like paper plates, paper napkins etc.  

Plan to Organize a Farewell Gift / Memento: This is yet another important part of the party which should be given to the outgoing students in memory of their school / school days. For giving away gifts, get the help of your teachers and if possible gift mementos with your school logo / emblem. Outgoing students treasure these.

Plan for Stage Decoration: Once you are done with your major planning, you can plan for the stage decoration. Try to have a theme for stage decor and plan accordingly. Based on your affordability, you can go for flex banners as stage backdrop. The other minor things like colorful balloon, ribbons, other ethnic items like bells / chimes / hanging lamps / diyas etc to give a combined Indian ethnic and modern look to the stage.

Planning a Budget: Once, you are ready with your 'To Do List', have a rough estimation and accordingly plan your budget. If everything comes within your budget (pooled up money), then its fine. Total amount collected depends on the total strength of each section of the class. Based on the affordability of the students, leaders of each section / class can collect the amount. Otherwise, you need to discuss with your teachers / Principal and find out if you can get financial assist from the school. Lest you can cut short some of the unimportant or 'not so necessary' things like having a flex banner which is a bit costlier affair. 

Plan to Organize Farewell Day Speech/es: You can list out few names of the outgoing students those who wish to share their experience and invite them to give a farewell day speech

Plan to send Invitation: Once you are ready to host the party, you can take the list of names of outgoing students from the teachers and sent them invitation cards. Whether you send them group SMS or group e-mail or the traditional way of sending invitation cards, it depends on your liking or the liking of the outgoing students.

That's all. You are all set to host the party. And once the party begins on the farewell day, sit back, relax and enjoy the party with the outgoing students. 



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